Requests must be submitted 30 days prior to the event, per board policy.
All requests must be submitted no later than 30 days prior to the event start date. Breaks, weekends and legal holidays do not count towards the 30 days prior notice.
District Policy on Community Use of District Facilities
Administrative Regulation regarding Community Use of District Facilities
All requests are accepted on May 1 or after for the upcoming summer and school year. Bookings are available from July 1 through June 30 of the following year (example: July 1, 2018 - June 30, 2019). Bookings are based on a Fiscal year, not a Calendar year. Requests are booked on a first come, first served basis, with the exception of multiple groups requesting use of the same property, date and times. In this instance, time will be divided between the conflicting groups with priority given to non-profit youth groups where the facility best suits their requirements.
There are no reservation guarantees. An internal group may 'bump' a group out at any time. Even at a moment's notice.
If checking with the school site for availability, please remember that even though the school site may have the room available, your request may still be denied at the district level. Do not assume that you have obtained your reservation until you receive a confirmation email from the Facilitron. The district office DOES NOT check availability at any site.