Governing Board » Meeting Rules

Meeting Rules

LEMON GROVE SCHOOL DISTRICT

Governing Board Meeting Information and Rules 2021 

 

During COVID Restrictions:

 

Meetings are held virtually via Zoom and live streamed via Youtube from the district’s website (www.lemongrovesd.net). Closed session begins at 5:00 p.m. and open session begins at 6:00 p.m. Board meetings are conducted on the second Tuesday of the month except as described below.

 

During Normal Operations:

 

Meetings are held at the Lemon Grove Library Community Room, 3001 School Lane, Lemon Grove, at 5:00 p.m. (closed session) / 6:00 p.m. (open session) on the second Tuesday of the month except as described below. 

  • The February 16 meeting falls on the third Tuesday of the month.
  • The June 15 meeting falls on the third Tuesday of the month.
  • The June 29 meeting is an additional June meeting and falls on the fifth Tuesday of the month.

 

AGENDAS:  Agendas are posted at each school, at the District Office, and on the District’s web page (https://agendaonline.net/public/lemongrove) at least 72 hours in advance of regular meetings and at least 24 hours in advance of special meetings, with the call and notice for special meetings by the Board President, or action of the Board majority, being delivered to newspapers and radio and television stations requesting such notice 24 hours in advance.

 

SUPPORT INFORMATION AND DOCUMENTS:  The Governing Board works from reports and data supplied by the school district administration.  These materials, except those restricted by law, are available on the District’s web page (https://agendaonline.net/public/lemongrove) or by calling the Superintendent’s Office at 619-825-5600 in advance of the meeting.

 

PRESENTATIONS TO THE BOARD FOR ITEMS NOT ON THE AGENDA:  

 

During COVID Restrictions:

 

Members of the public may bring matters before the Board that are not on the agenda of a regular meeting.  The Board may refer such a matter to the Superintendent or designee or take it under advisement, but shall not take action at that time except as allowed by law.  The matter may be placed on the agenda of a subsequent meeting for action or discussion by the Board.  Individual personnel matters shall not be discussed in public session except with the permission of the employee under discussion.  Members of the public wishing to address the Board on an official agenda item should complete an online request form or call the Superintendent’s office at 619-825-5600, at least 24-hours prior to the meeting.  Members of the public wishing to speak to the Board on an agenda item shall be limited to three (3) minutes.  Persons acting as spokesperson for groups will be given priority in the order of presentation made.

 

During Normal Operations:

 

Members of the public may bring matters before the Board that are not on the agenda of a regular meeting.  The Board may refer such a matter to the Superintendent or designee or take it under advisement, but shall not take action at that time except as allowed by law.  The matter may be placed on the agenda of a subsequent meeting for action or discussion by the Board.  Individual personnel matters shall not be discussed in public session except with the permission of the employee under discussion.  Members of the public wishing to speak to the Board shall be limited to three (3) minutes and shall submit a request card to the Board Secretary, who will notify the Board President, and their presence will be recognized at the prescribed time in the agenda for public input for items not on the agenda.  Delegations appearing before the Board are represented by a spokesperson.

 

PROCEDURE FOR ADDRESSING THE BOARD ON AN AGENDA ITEM:  

 

During COVID Restrictions:

 

Members of the public wishing to address the Board on an official agenda item should complete an online request form or call the Superintendent’s office at 619-825-5600 24-hours prior to the meeting.  Members of the public wishing to speak to the Board on an agenda item shall be limited to three (3) minutes.  Persons acting as spokesperson for groups will be given priority in the order of presentation made.

 

During Normal Operations:

 

Members of the public wishing to address the Board on an official agenda item should fill out a request card and submit it to the Board Secretary prior to the opening of the meeting.  Members of the public wishing to speak to the Board on an agenda item shall be limited to three (3) minutes.  Persons acting as spokesperson for groups will be given priority in the order of presentation made.

 

BOARD AGENDA PROCEDURE FOR CITIZENS:  Citizens may formally submit items to be placed on the written agenda of a regularly scheduled meeting of the Governing Board.  The items submitted shall be directly related to school district business and will be listed on the Board’s agenda for consideration.  The written submittal shall contain a copy of any prepared information on the topic that is known to the submitter; the point of view of the submitter; the rationale of that point of view, and the action desired, if any; and the signature of the submitter and identification of any official group represented by the person submitting the agenda item request.  The written material shall be in the Superintendent’s Office no later than ten (10) days prior to the Board meeting for which it is to be included on the agenda.  The submitter shall be present at the Board meeting to make an oral presentation on the subject.  The oral presentation shall not exceed three (3) minutes unless prior approval is received.  Delegations appearing before the Board are represented by a spokesperson.

 

SUGGESTED PROCEDURE FOR COMPLAINTS:  The Board has an adopted policy covering procedures members of the public shall use to process complaints against employees.  For other types of complaints, citizens should first take their concerns to the school principal, the Superintendent, or other District officials to determine whether other existing District policies might resolve the situation.  Employees are to process complaints (non contractual matters) through the administrative line of authority:  immediate supervisor or principal, Executive Director, and Superintendent.

 

Approval Date:  December 15, 2020